College of DuPage Press Creativity and Learning  
       
 

Preparing for the Event

What Do I Do First?

  • Print and photocopy educational materials
  • Reserve your room and equipment
  • Get technical backup

Photocopying Materials

  • Program outline
  • Summary
  • Discussion questions
  • Resources
  • Evaluations

Physical Arrangements

  • Reserve room and equipment
  • Make sure room can hold equipment and participants
  • Check room for cleanliness, comfort, and warmth before teleconference begins
  • Check equipment before day of teleconference to make sure it is in good working order
  • Check for phone, FAX, or e-mail access for participant questions

Seating

  • Please provide seating with writing surfaces for your participants
  • Make sure you have a seat for every participant

TV monitors

  • Elevate monitors above the audience
  • Keep the number of people viewing the teleconference to the lowest practical limit:
    • No more than 1 viewer per diagonal inch of screen
    • 19” screen means no more than 19-20 viewers
  • Adjust monitors for picture quality, color, and brightness
    • Multiple monitors should all look the same

Tech Support

  • Arrange for a technical assistant to be available the day of the telecast to help with any problems
  • Practice inputting the coordinates ahead of time
  • Contact us with any technical support questions:
    • Before the teleconference:
      (800) 354-6587 (800-3 LINKUP)
    • Day of the teleconference:
      (630) 942-4251

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